Choosing an HRIS vendor - a Checklist

Many considerations need to be taken into account when selecting and implementing HR information systems (HRIS). The needs of the business and the individual users need to be agreed and understood. The reports and analytics required are critical. And design features such as the user interface will make all the difference between adoption and obsolescence.

Selection and design considerations are also important. Do you want a customised system or an out of the box solution with configurable elements? Should data be store in the Cloud or on a local server? Do you go for one single system or a combination of specialist modules?

All these questions, and more, are addressed in our free white paper, Delivering on the HRIS Promise.

Selecting your HRIS vendor

Once you have established the core requirements and design considerations, a critical stage in HRIS selection and implementation is deciding which HRIS provider to work with.

It will be an important, business critical relationship: one that will determine the success or failure of your project, so it's one that requires careful consideration.

Change Associates helps organisations select and implement HRIS systems, including the selection of vendors.

Here's our checklist of minimum requirements we expect from vendors when assessing them for our clients.

1. Does the vendor have a proven track history of successful similar implementations?
2. Is the vendor financially strong and stable?
3. Does the vendor have a sales and support presence and experience in all the key regions for the organisation?
4. Is there ready access to consulting expertise to support all stages of the selection, design, installation and implementation as required?
5. Is the relationship with the organisation important to the vendor?
6. Does the vendor understand the organisation and its challenges?
7. Can the vendor provide a fully functioning sandbox environment (a test environment that replicates the real world but allows for safe practising with real data) for testing and training prior to launch?
8. Can the vendor provide access to reference clients who use their solutions?
9. Does the vendor have a committed development track for the solution?
10. Does the vendor's solution meet the current and future key requirements of the organisation?
11. Does the vendor's solution integrate with key legacy systems and is there commitment to maintain the links for the life of the contract?
12. Does the vendor provide suitable training for users?
13. Can the vendor assist with data transition from legacy systems?
14. Can the vendor evidence the claims in their marketing materials?
15. Is there any evidence the vendor might be acquired in the foreseeable future?

We recommend investing time early in your project to pick the right vendor for now and for the future, as this could be a long and at times testing relationship. A credible third party can provide expertise and objectivity to help you make an informed choice.

Download our free white paper Delivering on the HRIS Promise here.

Alternatively, call 0207 1011 979 or email info@changeassociates.com for an informal conversation. We're happy to help.

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Last updated: 5 Mar 2017